Formatting Letters and Reports

This easy-to-read guide addresses many of the everyday questions you may have been asking, but have not known where to find the answers. At the end of the book are some useful writing tips and reference lists, including computer terminology, state abbreviations, and proofreaders marks.

Table of Contents

Introduction

Part 1: Letters
Appearance of the Letter
Your Word Processing Software
Letter Placement Guide
Required Parts of a Letter
Letter Styles
Block Style Letter
Modified Block Style Letter
Simplified Letter
Optional Parts of a Letter
Envelopes

Part 2: Reports
Report Format and Word Processing Software
Format for Reports
Documenting Sources Used in Preparing Your Report
Additional Parts of a Report

Part 3: Writing Tips
Capitalization
Abbreviations
Word Divisions
Numbers
Punctuation
State Abbreviations
Proofreader’s Marks
Terminology

Objectives

•  To explain why appearance is the key to readability
•  To discuss how to format a report for professional appearance
•  To describe nine tips for abbreviations
•  To provide the insider reference guide to punctuation

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